United Nations Volunteers

United Nation
United Nations Volunteers
United Nations Volunteers

 

 

 

United Nation

Eligibility criteriaMinimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of taskWithin the delegated authority and under the supervision of Administrative Analyst or his/her designated mandated representative(s), the UNV [Facility Management Associate] will:

1. Ensure implementation of Operational Strategies of united Nation

in full compliance with UNDP rules, regulations, policies and strategies and organization of procurement processes for UN Common Services while focusing on achievement of the following results:

Preparation of Procurement Plan for the Unit and follow up with Procurement Unit for their implementation and effective sourcing of vendors;

Organization of procurement processes for a wide range of goods and services, from simple to complex ones, including preparation of specifications, Terms of Reference, evaluation of bids, negotiation of certain conditions of contract in full compliance with UNDP rules and regulations and documenting them in a manner that follows internal control procedures; United Nation

Preparation of requisitions, monitoring and follow up on the progress of Purchase Orders, preparation of micro purchase forms for processing payments, certification of work done;

Taking timely corrective actions in ATLAS (e.g. due dates, matching exceptions, budget errors) aimed at ensuring outstanding data quality and generating a wide range of related reports from Atlas as and when necessary or when requested to; United Nation

Liaise with Agency focal persons in smooth implementation of Joint UN Procurement Processes for the UN Agencies in line with the UN Reform.

2. Monitoring of Common Services Contracts focusing on the following results of United Nation:

Work in close coordination with CO Procurement in making sure timely contracts are issued and all necessary supporting documents are provided;

Proactive monitoring and management of contracts that are approaching expiration, completing documentary requirements for extension, obtaining approvals and undertaking timely actions such as renewals or re-tendering, as necessary;

Carry out joint performance evaluations for common contracts, facilitating and coordinating with Agencies; Have quarterly meetings with Agencies and outsourced companies to exchange feedback/comments on services provided; United Nation

Update the Contract Database and ensure timely payments are made to vendors;

Facilitate in updating Insurance documents;

Ensure all relevant lease agreements managed by Common Services are intact and up-to-date.

3. Ensure proper common services and support in efficient management of United Nation House

Maintenance of common services/office space management to ensure integrated activities on common services and implementation of the UN Reform;

Ensure cleanliness and tidiness is maintained at all times in the UN House;

Proper monitoring and inspection of services provided by outsourced companies related to cleaning, gardening, messengers, maintenance of CCTVs, PA System, Generator, Transformer, Solar system, Fire Extinguishers, Earthquake Alarms, Elevator, Security and others; United Nation

Rectify immediately if any abnormality is identified in any of the areas managed by the unit;

Attend to Agency’s concerns on daily basis, if required, and report to Administrative Analyst;

Assist in the management of parking services (both official and private);

Regular inspection of facilities and closely following up with Security and Cleaning Supervisors. United Nation

4.Coordinates implementation of Switch board functions, Mail Room functions and other maintenance functions including gardening functions of united Nation

focusing on achievement of the following results:

Provision of efficient mail room and reception/information services;

Provision of reliable switchboard services and smooth maintenance and utilities;

Supervision of support staff such as Communication Assistant, Electrician, Technician, Mail and Pouch Assistant;

Supervision of gardening functions, ensure management of trees and greenery in UN House;

Ensure efficient services are provided by personnel from outsourced companies related to messenger, gardening, Coffee services.

Support Administrative Analyst in all work related to efficient Facility Management in UN House.

Explore new ideas for efficiently managing the services available in UN House

Be innovative and explore new ways of doing things special focus on Greening and cost savings

Support in preparation for UN House board meetings

Support in following up with Agencies with regards to parking arrangements, status of unused vehicles

Any other tasks assigned by supervisor United Nation

  1. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of related trainings or orientation for the staff of CS Unit;

Synthesis of lessons learnt and best practices;

Sound contributions to knowledge networks and communities of practice;

Share the lessons learnt with relevant colleagues in the CO and practice networks;

Ensure support provided to UN Agency staff members and service providers without discrimination irrespective of gender, cast and ethnicity.

  • Any other related tasks as may be required or assigned by the supervisor. United Nation

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

  • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
  • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
  • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
  • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
  • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
  • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education – Additional Comments:Required Experience: 2 years

  • Secondary education. University Degree in Business or Public Administration desirable, but it is not a requirement. Training course in facility management or housekeeping is an advantage.
  • Minimum of 2 years experience in administration or facility management.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
  • Team player, and has the ability to work under pressure
  • Good negotiation and communications skills
  • Knowledge of Atlas is an advantage
  • Excellent oral and written skills; excellent drafting, formulation, reporting skills;
  • Accuracy and professionalism in document production and editing;

Required experience: 24 Months Experience remark:Required Experience: 2 years

  • Secondary education. University Degree in Business or Public Administration desirable, but it is not a requirement. Training course in facility management or housekeeping is an advantage.
  • Minimum of 2 years experience in administration or facility management.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
  • Team player, and has the ability to work under pressure
  • Good negotiation and communications skills
  • Knowledge of Atlas is an advantage
  • Excellent oral and written skills; excellent drafting, formulation, reporting skills;
  • Accuracy and professionalism in document production and editing;

Language skills:

  • English(Mandatory), Level – Fluent
  • Nepalese(Optional), Level – Working Knowledge

Area of expertise: Administration and administrative assistance Area of expertise details:Required Experience: 2 years

  1. Education, qualifications, skills, experience, areas of expertise (to be filled in by the host entity):

For example (the below is indicative, to be adapted by the host entity).

  • Secondary education. University Degree in Business or Public Administration desirable, but it is not a requirement. Training course in facility management or housekeeping is an advantage.
  • Minimum of 2 years experience in administration or facility management.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
  • Team player, and has the ability to work under pressure
  • Good negotiation and communications skills
  • Knowledge of Atlas is an advantage
  • Excellent oral and written skills; excellent drafting, formulation, reporting skills;
  • Accuracy and professionalism in document production and editing;

Driving license: No Competencies values:Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams

Application procedure:Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

 

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

This is a national UN Volunteer assignment, therefore only nationals of (the Programme Country) and legal residents in (the Programme Country or territory) with the status of refugee or with the status of being stateless are eligible to apply.

Application deadline: 14-04-2020.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization’s page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: UNV – United Nations Volunteers
  • Location: Kathmandu (Nepal)
  • Grade: National Specialist – Locally recruited Volunteer
  • Occupational Groups:
    • Administrative support
    • Architecture, Building and Property Management
  • Closing Date: 2020-04-14

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